Rental Leads Privacy Policy

Information you give us

• Account details — your name, username, and password (stored only as a secure hash). Administrators also create logins for the assistants on their team.
• Leases and tenants — property addresses, renter names, phone numbers and email addresses, move-in and move-out dates, rent, deposit, lease status, and your notes.
• Inquiries and showings — applicant names, phone numbers and email addresses, where the inquiry came from, the property, tentative move-in date, showing date and time, other attendees, and notes. If you record whether an applicant uses a housing voucher (such as Section 8), that is stored too.
• Reminders — showing reminders and who they are for.
• Saved properties — listing details you look up and save, which can include the listing agent's public contact details, plus your notes.
• Photos — photos you take or choose to attach to leases, and photos of properties you save.

Much of this information is about other people, such as your tenants and applicants. You are responsible for having their permission, or another lawful basis, to record it.

Information from lead sources

If your account is connected to a lead source such as Zillow or Facebook, renter inquiries sent to you through that service (typically name, phone, email, the property, and their message) are added to your Inquiries list.

Device permissions

The app only asks for these when you use the feature that needs them, and you can turn them off at any time in your device settings.

• Camera and photo library — to take or choose photos of your rental properties. Photos are uploaded to your account, not saved to your photo library.
• Notifications — to remind you about upcoming showings. Reminders are scheduled on your device.

The app does not access your contacts or your location.

How we use your information

• To provide the app: store your records, show them to you and to the team members you give access to, and remind you about showings.
• To look up public property details when you search for a property.
• To sign you in and keep your account secure.
• To respond to you when you contact us for support.

We do not sell or rent your information, show you ads, or track you across other companies' apps and websites. The app contains no third-party analytics, advertising, or crash-reporting SDKs.

Where your data is stored

Your account data, records, and photos are stored on our servers and in a PostgreSQL database, hosted on Microsoft Azure in the United States. Data is sent between the app and our servers over encrypted HTTPS connections. Only your sign-in token is kept on your device. Our servers keep standard request logs, which may include your IP address, to operate and secure the service.

Sharing

We share your information only:

• with the people on your account — assistants see only what the administrator allows (inquiries and reminders), never lease details;
• with Microsoft Azure, which hosts our servers and database on our behalf;
• with our property-data provider (Apillow, which supplies Zillow listing data), which receives the address or search you enter so it can return public listing details;
• when you choose to share something yourself, for example calling, texting, or emailing a contact, or emailing a CSV backup through your device's share sheet;
• if required by law, or to protect the rights, safety, and security of our users and our service.

Keeping and deleting your data

We keep your data for as long as your account exists. You can edit or delete individual leases, inquiries, reminders, saved properties, and photos in the app at any time.

You can delete your account in the app: open Profile → Delete account, enter your password, and confirm. Deleting an administrator account permanently removes the whole account right away, including its assistants' logins and all leases, inquiries, reminders, saved properties, and photos. Deleting an assistant account removes only that login. Deletion can't be undone, so administrators may want to use Profile → Email backup first.

If you can't sign in, email contacts@fusiondatagenix.tech with your username and we will delete your account and confirm by email.

Your rights

Depending on where you live, you may have the right to access, correct, export, or delete your personal information, or to object to how we use it. You can view and edit your information in the app, and administrators can export their records as CSV. For anything else, contact us and we will respond within 30 days. If you are a tenant or applicant whose details were entered by a landlord, please contact that landlord first; we will help them respond to your request.

Children

Rental Leads is a business tool and is not intended for children under 13. We do not knowingly collect information from children.

Changes to this policy

If we change this policy, we will update the effective date above and, for significant changes, let you know in the app.

Contact us

Questions about this policy or your data? Email contacts@fusiondatagenix.tech or call +1 (224) 772-3760.